Spare Parts Management

Organize an effective spare parts management and save a lot of time searching for a spare part or assemblies.

PIM as software for managing spare parts

The management, processing and provision of information about spare parts is time-consuming. Complex relationships between your products must be stored. Data must be qualitative and always up-to-date and increase your sales. These tasks can be performed by a Product Information Management (PIM). A PIM solution helps you to centralize, to optimize and to distribute all spare part-related, technical and/or sales-relevant data and properties about all your products and spare parts over all suitable channels.

What problems are there in spare parts management?

The internationally active companies often forget the **after-market**. Customs clearance and translations into different languages place high demands on the quality of the master data. The constantly increasing variety of products requires additional effort to **ensure the supply of spare parts** over many **product generations**. Such tasks are hardly manageable manually.

Spare parts data are exposed to the following challenges:

  • The product data can be taken from different sources, these are not always up-to-date.

  • The spare part data available is incomplete and needs to be improved.

  • Data about spare parts is scattered, the maintenance of this data in different places leads to errors and is time-consuming.

  • Searching for the right information is not always successful and takes too much time.

  • Providing spare parts data internally and externally can be really tedious.

  • Updating the information takes significantly more time than expected.

  • The complexity of the relationships between different products and spare parts is often underestimated.

  • Excel solutions allow no automation and freedom from errors.

  • Shorter response times and high delivery reliability are expected.

Why is it worth using a PIM system?

The introduction of PIM has many advantages for everyone involved in the manufacture, distribution or sale of products and their spare parts.

  • Single Point of Truth - carry out every change only once, in one central place. Data is available to everyone.

  • Reduce possible errors thanks to efficient collaboration, correct structuring and approving of data.

  • Find the necessary spare part and the associated data faster.

  • Integrate your PIM with your ERP system to increase efficiency.

  • Achieve greater transparency when structuring your product data.

  • Improve coordination in your team thanks to more efficient workflows.

  • Make sure that the spare part data remains consistent in all channels.

  • PIM creates a central knowledge database for all products and spare parts in your company.

  • Minimize the administrative burden.

Features for spare parts management

Thanks to correct spare parts management, you can make your spare parts available **faster** and **shorten** the **storage times** through early sale. Our solution connects the locations and products, increases the data quality and enables the exchange of data between different systems and channels.

  • Save important information such as model number, manufacturer, expiry date, photos and manuals.

  • Save all additional information and data that cannot be saved or not completely saved in your ERP system.

  • Link spare parts to assets, devices, machines and products - one-way or bilateral.

  • Search for parts by name, model number, manufacturer, or any other data record field.

  • Seamlessly import or export all your existing data.

  • Use interactive dashboards to stay up to date.

  • Configure the data model for storing your spare parts data.

  • Configure the layouts for working with your spare parts data.

  • Use catalogs and categories to achieve a better structuring of your spare parts data.

  • Organize the collaboration of your employees directly in the PIM system.

  • Use portals to share the data with third parties.

  • Benefit from a fully-fledged DAM system to store all of your digital assets.

Learn more about features

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